Following up with college coaches

• First follow-up: 10–14 days after the original email.
• Second follow-up: 2–3 weeks after the first follow-up.
• After that: milestone-based pings only — new highlight, big tournament, season update.
• After a verbal interest signal: every 2–3 weeks until contact is consistent.

Every follow-up should add something new. Pure 'bumping this up' messages train coaches to ignore your name. Each note should reference one of:

• A specific recent stat or match result.
• A new highlight clip (not the whole reel — one short clip).
• An upcoming tournament with your court schedule.
• A clarifying question they can answer in two lines.
• A campus visit window you're considering.

• “Coach [Last] — wanted to share my updated schedule. I'll be on Court 12 at [Tournament] Sat 4/26 at 10am (jersey #7). Would love to be on your radar that weekend.”
• “Quick follow-up — added a new 45-second clip from regionals: [link]. Best block touch of my season is in the first 8 seconds.”
• “Coach [Last] — checking in as our recruiting timelines line up. Is your 2027 class still open at outside, and is video the next best step?”

The Pipeline gives every coach a current stage — No reply → Reaching out → Talking → Visit → Offer — and a next-action date. Combined with Reminders, that replaces the spreadsheet most families try (and fail) to keep current.

• Move the card forward as the conversation actually changes — not when you wish it would.
• Use the Inbox to keep replies, drafts, and scheduled sends in one place.
• Let the AI Coach summarize a long thread before you draft your reply.

• Sending more than 1 follow-up inside a 10-day window with no new info.
• Asking the same question across multiple messages.
• Emailing the head coach, assistant, and recruiting coordinator within the same week.
• Following up the day after a tournament you didn't perform well at.