Volleyball recruiting tracker

Most recruiting opportunities aren't lost on a first email — they're lost on the follow-up that never happened. By junior year, an active recruit might be talking to 30–60 programs in different stages, and every program remembers exactly when they last heard from you. A real tracker turns "I think I emailed her in February" into a record you can act on.

• School name, division, conference, region, and tuition / net cost estimate.
• Each relevant coach: name, role (head / recruiting coordinator / position / assistant), email, phone.
• Last contact date and last contact channel (email, call, in-person, camp).
• Current pipeline stage — No reply, Talking, Visit, Offer, Committed elsewhere, Closed.
• Next action and next-action date.
• Per-school 'Genuine' note (the personal reason you're targeting this program).
• Notes from any reply, call, visit, or camp interaction.

A spreadsheet is fine for the first 5–10 programs. The cracks usually show up around month three: emails live in Gmail, notes live in a Doc, calendar reminders live on a phone, and the pipeline tab is two months out of date. Software collapses those into one source of truth.

• Spreadsheet pros: free, fully customizable, shareable with a parent.
• Spreadsheet cons: no email integration, no automated reminders, no pipeline view, easy to abandon.
• Software pros: one place for emails, notes, pipeline, and reminders; AI summaries; mobile-friendly.
• Software cons: subscription cost, learning curve in the first week.

• Full NCAA D1/D2/D3 women's volleyball directory with one click to save a school.
• Top Schools list to star and group programs by division.
• Pipeline board: every coach has a current stage and a next-action date.
• Connected Inbox: coach replies and your drafts live alongside the school record.
• Reminders that fire when a follow-up is due (with optional AI draft).
• Per-school notes, Genuines, visit logs, and camp tags in one place.
• AI summaries (Pro) for long threads, profile reviews, and pipeline status.

• Sunday (15 min): review the Pipeline — any stage with no next-action date gets one.
• Monday: send all 'next-action due' emails using snippets + Compose.
• Wednesday: check Inbox for replies; move pipeline stages as needed.
• Friday: log anything from calls, visits, or camps into per-school notes.
• Monthly: re-rank Top Schools based on who's mutually engaged.
• Quarterly: archive cold programs and add any new fits from the directory.